Does Commercial Insurance Cover Portable Business Equipment?

Name: Noyes Hall & Allen Insurance
Address: 170 Ocean St, South Portland, ME, 04106
Telephone: 207-799-5541

Posted on December 27, 2019December 30, 2019 by admin

Commercial insurance protects a company or business owner from losses to buildings or equipment necessary for the operations. However, many Maine businesses rely on portable equipment to operate. So, does commercial coverage offer protection for essential portable equipment when it’s off the premises?

Coverage for Portable Equipment

Commercial insurance covers equipment, inventory and supplies located on the premises of the covered location. However, this may not extend to things that leave the premises. If you bring property to job sites or customer locations, portable equipment insurance may be necessary to prevent gaps and losses.

Portable equipment coverage is sometimes called an Inland Marine Floater. This coverage will protect electronic equipment and other contractor related items required to perform daily work-related tasks. Before selecting additional insurance, speak with an agent about current and future needs, and find out what options are currently available to get a complete layer of protection.

Protect Your Equipment on Job Sites

Considering a purchase of portable equipment for your business? Talk to an agent from an insurance company who can outline what steps are necessary to get comprehensive coverage. Although some protection may be offered by standard commercial insurance, navigating portable insurance coverage may be necessary.

If your business is located in Southern Maine, contact Noyes Hall & Allen Insurance in South Portland at 207-799-5541. We offer straightforward solutions from some of Maine’s top business insurance companies. That allows you to choose insurance that matches your business needs and provide you with peace of mind.

Getting the right combination of insurance to cover a business can be tricky. Don’t risk gaps and issues that could spell disaster. Consult with an agent from Noyes Hall & Allen Insurance to get the coverage necessary to protect a business in Portland, ME and throughout the state.

Portland Maine Area Short Term Rental Rules

Posted on April 3, 2019April 3, 2019 by Bob O'Brien

Many cities and towns struggle to balance short term rental with affordable housing. Advocates for short term rental say it encourages property improvements and neighborhood revitalization. They believe private property owners use should be free from government intervention.

Short term rental opponents say owner occupancy and long term leases foster community. They argue that short term rental erodes that community. They also contend that STR contributes to high housing prices. By removing inventory from the market, STR reduces long term housing supply.

Portland, South Portland and Cape Elizabeth Maine are not immune to short term rental controversy. Both passed STR ordinances in 2018 after contentious debate. These laws restrict the time, place and type of short term rental activity. You can find recaps of Portland, South Portland and Cape Elizabeth STR regulations at the bottom of the page.

Insurance for Short Term Rentals in Maine

Thinking of renting your Maine property on AirBnb, HomeAway, VRBO or another short term rental platform? Check with your insurance agent. You may need special insurance to protect yourself. STR platforms also include insurance for hosts. Most of this insurance is supplemental. It’s not intended to replace your primary insurance policy.

If you need insurance for your short term rental property in the Portland Maine area, contact Noyes Hall & Allen Insurance in South Portland at 207-799-5541. If you meet Portland or South Portland’s STR laws, we may help you choose the best insurance value. We’re independent and committed to you.

Portland Maine Short Term Rental Law

This information is current as of 12/1/18 (Code of Ordinances Sec 6-150 et seq.)

Short-term rental operators must register yearly and pay a fee.
Maximum of 400 unhosted units allowed on mainland.
Property owners may register up to 5 STR units combined.
Up to 5 units within primary residence (bedrooms, separate spaces, etc.)
Non-owner-occupied single-family homes and condominium units may not be rented out short term.
Only homes or apartments used as a primary residence can be registered as owner-occupied.
No more than two short-term rental guests are allowed per bedroom. Two more may use other areas for sleeping.
multi-unit buildings have their own rules (below)

Portland Maine multi-unit building STR limits

South Portland Maine Short Term Rental Law

Current as of 1/1/2019 (Ordinance #22-17/18)

Unhosted non-owner-occupied short-term rentals prohibited in residential zones (single-family home owners may rent their primary homes up to 14 days per year).
Owner-occupied short-term rentals allowed under certain conditions in residential zones.
Requires city-issued registration number in STR advertisement
Short-term rental operators must register yearly and pay a fee.
Short-term rental operators must also be inspected, insured, and licensed by the city and collect Maine sales tax.
No more than two short-term rental guests are allowed per bedroom and six total per occupancy.

Cape Elizabeth Maine Short Term Rental Law

Current as of 1/1/2019 (Zoning Ordinance, Chapter 19)

Apply to Town Code Enforcement Officer for a STR permit.
No permit required for < 14 days per year
For non-owner occupied properties,
- No more than 12 tenants at a time from May 1 to October 31
- No more than 2 tenants per bedroom.
- No more than 8 tenants at a time.
- No more than 2 weeks rental per month
- 7 day minimum rental period

Maine Sales Tax on Short Term Rentals

The State of Maine requires owners of “casual rental” property to pay 9% sales tax. Properties rented fewer than 15 days per year are exempt. For more information about sales tax on short term rental, see Maine Revenue Services Bulletin 32.

Commercial Leases in Maine – Protecting Your Business

Posted on March 1, 2019March 19, 2019 by Bob O'Brien

Are you looking for a commercial lease for your Maine business? Moving your business from home or a co-working space to your first real office? Expanding your retail footprint from Portland to Westbrook or Scarborough? Just looking for new space? Either way, negotiating and signing a lease is a big move. It’s also a big commitment. And a legal contract.

A new location is an exciting opportunity for your Maine business. It’s tempting to lock in a great location by quickly signing a lease. Be a smart business person. Review it with your attorney, accountant and insurance agent first. It can save you trouble during the term of your business lease.

Why a Written Lease is Important

It’s good to have a written lease. It’s a legal contract that you can refer to whenever you have questions about your space. It’s also in black-and-white, which reduces misunderstanding when conflicts arise. And, a written lease is easy to review with your trusted advisors.

Review Your Lease with Your Advisors – Before You Sign It

If you have an attorney, make sure they review your lease. They know what clauses are standard, and which are unusual in the Southern Maine market. They can help you negotiate with your potential landlord. Likewise, your accountant can determine tax implications of your lease. They can set you up to properly record your lease expenditures.

Don’t forget to review your lease with your Maine business insurance agent. Your lease requires property and liability business insurance. Your agent can help make sure you meet your lease obligations. They can also keep your property and other assets protected. Finally, they can help you build an insurance budget for your new location.

Insurance Implications of Your Commercial Lease

Depending on your operations and your lease agreement, you may need to update your business insurance. Here are a few examples.

BUSINESS PROPERTY INSURANCE AND YOUR LEASE

Insuring building items and improvements.
Your new space may need a build-out. Who pays for that? Who insures it after it’s done? And who owns it, and when? A well-written lease addresses those issues.

A good Maine business insurance agent can help you determine whether you need to insure improvements. If you do, they can also tell you how much it will cost. Triple net leases require a tenant to assume many expenses of the building, including insurance. Your agent can help you budget for that.

Insuring Your Contents and Inventory
Your new place may be larger, or be an additional location for your business. If so, increase your insurance to make sure that your assets are properly protected. Don’t forget to insurer new signage, awnings, etc.

In Case of Emergency
What does your lease say about damage to the property? What if the property is damaged to the point where you can’t operate your business for some time? A well-crafted lease outlines the extent of damage and the time limit that triggers the clause.

It’s one thing for your lease to allow you to move somewhere else in case of damage to the property. It’s another thing to be able to afford to move, and to let your customers know about it. An astute Maine business insurance agent can help you buy insurance to pay for business interruption and extra expenses.

BUSINESS LIABILITY INSURANCE AND YOUR LEASE

Your lease may require a certain amount of business liability insurance protection. That may be more insurance than you currently have. You might even need business umbrella insurance to satisfy the lease requirements. Your commercial insurance agent can provide figures to build into your pro-forma for the new location.

Who’s Responsible for What?
Your lease should outline what areas you are responsible for vs. the landlord. It may address issues such as maintenance and snow removal. Make sure that you know what your lease commits you to. Share that with your business insurance agent.

Hold Harmless Clause / Mutual Waiver of Subrogation
Many commercial leases have a “hold harmless” clause. This prevents a landlord from suing a tenant or vice versa, except in cases of extreme negligence. These clauses help to maintain good relations between the parties. Instead of pointing fingers at each other, the landlord and tenant simply pay for damage to the property they’re responsible for in the lease. Many leases also have a “mutual waiver of subrogation.” This prevents the landlord and tenants’ insurance companies from collecting from an other at-fault party after they pay a claim. It’s important to share your lease with your insurance agent so they can make sure your insurance is properly set up.

Additional Insureds and Certificates of Insurance
Many leases require tenants to make the landlord an Additional Insured under their policy. Insurance companies are generally willing to do this when required in a lease. Some insurance companies charge extra for Additional Insureds. Check with your business insurance agent to build your budget.

Does your new location have an exterior sign or outdoor seating area? The city or town may require a certificate of liability insurance showing them as an Additional Insured. Hanging signs and outdoor seating are popular in areas like the Old Port and downtown Westbrook, Biddeford and Saco. The city wants to make sure that if your sign injures someone, your insurance will pay. Overhead signs are also common in suburban strip retail areas, such as Scarborough, South Portland and Falmouth.

Are you looking for a commercial lease for your southern Maine business?
Call Noyes Hall & Allen Insurance in South Portland at 207-799-5541. We offer a choice of many of Maine’s best business insurance companies. We can help make sure your insurance meets your lease requirements. We can also help you build your insurance budget for this location. We’re independent and committed to you.

Wind Deductible on Maine Insurance Policies

Posted on February 25, 2019October 13, 2023 by Bob O'Brien

When the blows hard many homeowners and business owners discover that their insurance policy has a wind deductible. Windstorm insurance deductibles have been common in the Southern US for years. In Maine, they’re more commonly found on insurance policies for coastal or island properties.

Not every insurance policy in Maine has a separate wind deductible. If your policy doesn’t list one, then your regular property deductible applies to wind damage.

Does your insurance have a wind deductible?

Wind Deductible Amounts – Flat or Percentage

Most homeowners and business property policies have a flat deductible that applies to all causes of loss. These are fixed dollar deductibles. For example if your deductible is $1,000 it applies whether you have a break-in, fire, water or wind damage, you pay the first $1,000.

Many wind deductibles are “percentage deductibles“. The deductible is a percentage of the insurance amount, NOT the actual loss. For example, if your home is insured for $500,000 and has a 1% wind deductible, a $5,000 deductible applies to wind damage, and your flat deductible applies to other causes of loss.

Common Types of Windstorm Damage in Maine

Wind blows a tree onto property, damaging it.
Wind damages roof shingles or siding.
Wind-driven rain lifts shingles and siding, allowing water into the building.

Three Types of Wind Deductible in Maine Insurance

Hurricane deductibles
“Named Storm” deductibles
Wind deductibles

Hurricane Insurance Deductible

A hurricane deductible only applies if your wind damage was caused by an actual hurricane. If your property is damaged by wind during any other kind of storm, the deductible doesn’t apply. Insurance policies define when a hurricane deductible applies. Usually it’s during the time and place that a hurricane watch or warning is in effect.

“Named Storm” Insurance Deductible

“Named storms” include tropical storms and depressions, as well as hurricanes. These occur more frequently, so “named storm” insurance deductibles are more likely to be applied. A homeowner would rather have a hurricane deductible.

Historically, “named storms” were limited to tropical cyclones. But in recent years, the National Weather Service has begun naming winter storms. Does wind damage that occurs in one of these named winter storms cause the “named storm deductible” to apply? That’s unclear. In our South Portland Maine insurance agency, we haven’t heard of an insurance company invoking that. But, it could happen.

Wind Damage Insurance Deductible

Wind deductibles apply to all kinds of wind damage, including those caused by hurricanes, named storms, or other wind. Even moderate winds can cause damage to property. A homeowner or business owner would prefer a hurricane deductible or a named storm deductible to a wind deductible. That’s because windy days happen much more frequently than hurricanes.

Which Insurance Companies Use Wind Deductibles?

Some insurers use only hurricane deductibles. Others use Named Storm deductibles. Still more use wind deductibles. And some don’t use wind deductibles at all.

Each insurance company has its own guidelines. Some large national insurers use a wind deductible for any property within 1 or 2 miles of the coast. That’s a lot of homes in Maine. Many use special deductibles for properties within 1000′ of the coast.

The geography of Maine’s coast varies greatly. South of Portland, much of the coast is low-lying beaches open to the Atlantic. This allows ocean windstorms to affect properties farther from the shore. North of Portland, the coast is more rocky and rugged. Many elevated peninsulas create leeward inlets and protected harbors.

Some insurance companies that understand Maine underwrite these coastal areas differently. They may require a special deductible for properties more exposed to wind, and not for others.

Does Your Insurance Policy Have a Wind Deductible?

If your policy has a separate windstorm deductible, contact Noyes Hall & Allen Insurance in South Portland at 207-799-5541. We offer a choice of many of Maine’s preferred home and business insurance companies. Depending on the location of your home, we may find an insurer willing to insure your property with a flat deductible. This could save you thousands of dollars in case of windstorm damage.

Maine Food Truck Insurance

Posted on November 8, 2018March 19, 2019 by Bob O'Brien

Food trucks have roamed the streets of Portland Maine for several years. Now they’re popping up in places from Biddeford Saco to Westbrook, Scarborough to Freeport, Sugarloaf to Sunday River. Food truck insurance can be a challenge for an inexperienced insurance agent. Insurance companies know how to insure trucks. They know how to insure restaurants. But rolling restaurants are different.

5 Types of Insurance Every Food Truck Needs

General Liability Insurance

If someone breaks a tooth in a crabmeat roll or gets food poisoning after eating your product, they’re going to come back to you. GL coverage pays for these claims, as well as slips and falls and other injuries or damage that occur at your location.
Business Auto Insurance

If you get in an accident while you’re on the move, you need to have your food truck fixed and back online soon. If you’re at fault, you’ll also need protection to pay for the damage and injury you cause.
Workers Compensation Insurance

By law, you’re required to provide Maine workers comp coverage for your employees. If they’re injured at work or miss time due to an on-the-job injury or illness, workers compensation insurance pays them.
Business Property Insurance

You have a big investment in your inventory, fixtures and supplies, both at the commissary and on your food truck. Insurance can protect that asset against fire, theft, equipment breakdown and more.
Loss Of Food Truck Income

If your food truck is down, you have no income. What if your fryer malfunctions, causing a fire? You could be off the road for the whole summer season. Or what if your best brewery location or outdoor venue suddenly shuts down due to a fire, windstorm or some other disaster? Business income insurance for food trucks can help you replace the income you lose following property losses like these.

Get Maine Food Truck Insurance

If you have questions about insuring a food truck in Maine, contact a Noyes Hall & Allen insurancce agent in South Portland at 207-799-5541, or click “get a quote” above. We’ve insured food trucks since they first came to Maine. We offer a choice of Maine’s preferred insurance companies, including the Acadia Street Eats food truck program by Acadia Insurance. We’ll help you find an insurance solution that fits your business and your budget. We’re independent and committed to you.

Why Maine is a Great Place to do Business

Posted on November 1, 2018October 26, 2018 by admin

Are you thinking about opening a business in Maine?

If so, you should consider doing so in Portland, ME. This city stands out as a location where entrepreneurs have access to all the resources they need to find success with their new business. In fact, Portland has been ranked as the ninth best location for women entrepreneurs and number five for starting a business overall. If you are starting a business, you need to protect it with proper commercial insurance coverage with the help of Noyes Hall & Allen Insurance.

Keep reading to find more reasons why Greater Portland is such a great place to start a business.

Maine Has Great Support Network for Entrepreneurs

The history of underemployment in Maine has helped to spark several institutions that are designed to support and fund entrepreneurs. For example, The Maine Venture Fund, which was established in 1995 has currently received more than $13 million to provide startup companies. Maine Center for Economic Development, Startup Maine, Top Gun, Greenlight Maine and other resources help startup business owners to network and learn. Several Portland coworking spaces offer work and meeting rooms, including Think Tank, Cloudport, Engine Room and Peloton Labs.

Integration of Maine Values into Business

Another reason that Maine is such a great place to do business is the fact that this is a location where values are at the forefront of business ideas. For example, a recently opened company, American Roots, sells ethically sourced, fleece clothing made in Maine. The state is brimming with young values-based companies including GrandyOats, Heritage Seaweed and Flowfold.

As you can see, the Portland Maine area is a great place to open a business. Before you take the leap, be sure you have the proper protection for your business. The best way to do this is by purchasing a robust insurance policy from a quality insurer. Contact Noyes Hall & Allen Insurance today. We offer a choice of Maine’s preferred business insurance companies. We’re independent and committed to you.

Do Hurricanes and Wildfires In Other States Affect Maine Insurance Rates?

Posted on October 26, 2018March 19, 2019 by Bob O'Brien

Insurance companies pool risk. They collect money from many people to pay the losses of a few who have claims. Everyone’s rates go up or down, depending on the insurance company’s experience. More claims paid = higher rates.

You may be wondering:

How much do hurricanes, wildfires and other disasters affect insurance rates?
Do disasters in other states affect my insurance rates in Maine?

It’s helpful to understand how insurance companies price their product. Insurance rates are recommended by insurance company actuaries. They project how much money the insurance company must collect to pay claims and make a profit. This requires complex modeling and formulas. Actuaries recommend rate changes to a special committee of company executives. The committee compares the actuary’s recommendation to the company’s profitability and growth targets. They agree on a proposed rate change, and submit it to Maine insurance regulators.

The regulator’s job is to make sure that insurance rates are:

Adequate to pay claims
Not excessive
Not unfairly discriminatory.

Regulators may approve or deny the rate change, or ask for more information.

What Factors Affect Insurance Rates?

At its simplest, insurance is “money in…money out.”

Money In = Premium Collected

Cheap insurance rates may leave the insurance company with insufficient money to pay claims and make a profit. Rates that are too high may send customers fleeing to other insurers.

Money Out = Losses

The most important determinant of insurance rates. More losses than expected puts pressure for the insurance company to raise rates. Fewer losses puts downward pressure on rates.

But here’s the rest of the story:

Insurance Company Financial Strength – Well-managed insurance companies keep adequate reserves to pay claims on a rainy day. Insurers with strong financials can weather a bad year without huge rate increases. Weaker ones need more frequent rate adjustments. The best way to learn the financial condition of an insurance company? A.M. Best tests the financial strength of insurers and assigns them a letter grade.

Type of Insurance Company – Mutual insurance companies are owned by their customers. After they pay claims, mutuals store their profits to pay future claims. Other insurance companies are stockholder owned. Stockholders expect a return on their investment. Investors pressure executives of publicly held companies to improve profits every quarter. This can lead to larger or more frequent rate increases to stay ahead of current losses.

Reinsurance – Almost every insurance company is also an insurance consumer. They buy insurance against “the big one”. This is called reinsurance. Most companies reinsure against annual total losses exceeding a certain amount. This dampens the impact of multiple hurricanes, fires or other disasters in one year.

Generally, larger insurers buy less reinsurance than smaller ones. Smaller insurers have less surplus, and thus are more vulnerable to catastrophic losses.

Of course, reinsurers are also insurance companies. They must collect more premium if they suffer unexpectedly large claims. Insurance companies pay different reinsurance rates based on their individual loss experience.

Do Disasters in Other States Affect My Insurance Rates?

Probably not as much as you think. Maine insurance regulators only allow insurers to file rates based upon Maine premium and losses. Claims that a company pays in California or Florida are not baked into Maine insurance rates.

BUT…

Insurance companies factor nationwide overhead costs into Maine rates. Cost like advertising, salaries – and reinsurance. Since events outside Maine influence reinsurance costs, they influence Maine customers’ rates. Just less than you might expect.

Maine Drone Insurance

Posted on September 7, 2018March 19, 2019 by Bob O'Brien

Maine businesses are using drones to create unique video, capture aerial shots, and check locations that would otherwise be hazardous or difficult to access. Photographers and videographers capture unique images and videos. Marketers use drones to create compelling and content. Real estate agents and developers use drones to show the attractiveness and potential of properties.

New Drone Insurance Program in Maine

We were excited to learn today about Acadia Insurance‘s new drone insurance program. Until today, our clients have had to insure their drones in Maine with specialty insurance programs. That meant separate billing, coverage and claims. Sometimes, it’s even meant that they had to work directly with the insurance company, with no agent to help. Insurance company financial stability isn’t a given for these programs.

The Acadia program allows Maine businesses to insure their drone with the rest of their property and liability. One bill, one claim adjuster, one agent. Acadia is based in Westbrook, Maine and already insures thousands of Maine businesses. They’ve introduced special programs inspired by iconic and growing Maine businesses, from breweries to artisans and contractors.

Commercial Insurance for Maine Small Business

Posted on August 30, 2018March 19, 2019 by admin

Maine small businesses face many of the same hazards as their larger counterparts. They are also unique, and as such, they have unique insurance needs. For businesses in the Portland, South Portland and Scarborough, ME area, the agents with Noyes Hall & Allen Insurance can help you to find the right insurance policy to protect their unique operations.

Maine small businesses are not legally required to carry property or liability insurance. If your business has employees, you must carry Workers Compensation insurance, though. Smart business owners know that insurance is a cost-effective way to protect their investment in property such as inventory, fixtures and equipment. They also know that business liability insurance will protect them from lawsuits alleging negligence that causes injury or property damage.

Many business contracts require proof of insurance. These include rental agreements and leases, equipment leases, and independent contractor agreements. A Noyes Hall & Allen Insurance agent can help you determine what kind of insurance you need and how much. They’ll help work within your budget so you don’t buy too much – or too little – insurance. For those in the Greater Portland, ME area, Noyes Hall & Allen Insurance offers the choice of several of Maine’s preferred insurers. We’re independent and committed to you. Call us at 207-799-5541.

Maine Business Insurance – How Much Does it Cost?

Posted on August 1, 2018March 19, 2019 by Bob O'Brien

If you’re starting or running a business in Maine, your budget includes insurance. How much fire, auto or liability insurance do you need, and what will it cost? The answer varies, depending on what your business does. Restaurants pay more for fire insurance because of open flames and heat. Web designers pay more for professional insurance due to copyright infringement hazards. Breweries and other manufacturers spend more for product liability insurance. Contractors and food trucks pay more for auto insurance because they have a lot of equipment on the road.

Your business location affects your insurance costs, too. Business insurance in Portland or Southern Maine may cost more due to more congested roads, exposure to out-of-state travel and more a more litigious environment. But, business fire insurance may cost less in Portland, South Portland, Scarborough or nearby southern Maine towns due to strong fire protection.

Average Costs for Small Business Insurance in Portland Maine

The business clients of Noyes Hall & Allen Insurance, an independent agency in South Portland Maine, pay an average of:

$3600 for all their commercial vehicles
$4500 for workers compensation
$1400 for business property insurance
$2600 for business liability insurance
$2750 for professional liability (Errors & Omissions) insurance

Those figures include all business clients, large and small. Some clients only need business liability coverage; others need all the insurances.

What Would It Cost to Insure Your Maine Business or Idea?

If you own a business or a startup business in Maine, we can help you find out. We offer a choice of Maine’s preferred business insurance companies, so we can survey the market. We’re independent and committed to you. Call a Noyes Hall & Allen Insurance agent in South Portland Maine, or click “get a quote” above. In the end, you’ll know how much to budget for insurance, and what kind of business insurance you need.

Noyes Hall & Allen Insurance